MANAGING road risk as an employer can be a minefield - with the added complication that as a director you may be liable to prosecution if anything goes wrong.
And with 40,000 injury collisions a year involving those driving for work and 65,000 a year if commuters are included, there is a high chance somethingcouldgo wrong.
The National Highways Driving for Better Business (DfBB) campaign has now compiled a series of video guides to help navigate the new legal responsibilities facing employers.
Recorded over a three-day Health and Safety Conference the videos pull together all the key strands of managing road risk, with a range of experts providing practical advice.
The series includes a keynote presentation from Kanwal Kanda who heads up the transport sector at the Health and Safety Executive, introducing revised guidance for any organisation that employs staff who drive or ride for work followed by a panel discussion involving HSE, the Department for Transport and the DfBB.
DfBB campaign manager Simon Turner outlined the nature of driving for work and said there are five common mistakes made by fleet managers:
1. Failing to comply with Duty of Care legislation - mainly through lack of awareness - and gaps in understanding responsibilities among certain levels of employees.
2. No proper vehicle defect system in place. "One in three cars and half of all vans fail their MoT at the first attempt," he said. "If the vehicle hasn't been checked on the day of the MoT, you can bet it wasn't checked on the other 364 days." He points out, for instance, that the DVSA is carrying out more compliance checks on vans, with the typical fine being around £970.
3. Failing to identify high-risk drivers, citing one driver who successfully persuaded a judge not to withdraw his licence as he would not be able to get work as a mobile tyre-fitter. The driver had 54 points. Fleet managers can avoid this via pre-employment checks, collecting collision records and making use of telematics data on driving style.
4. Relying on different data sets that are not integrated. "If and when an incident occurs, that's not the time to realise gaps in data."
5. A lack of appropriate management information. "Set baselines from which to improve," he said. "If you're not measuring it and not monitoring it, you're not managing it."
Driving for Better Business has a range of free online tools to help organisations understand their responsibilities, learn where to focus priorities, identify gaps in their management processes, benchmark them against others, create improvement plans - and share successes with other organisations.
"With around 20 million vehicles being used for business journeys, including trucks, vans, company cars and grey fleet, that means every at-work driver has a 1 in 500 chance of being in a fatal or serious injury collision," said Mr Turner. "Our mission is to improve compliance for all those who drive or ride for work by demonstrating the significant business benefits of managing work-related road risk more effectively."